Assistant Project Accountants are considered entry level support personnel and they take direction from and report to the Field Operations staff. It is expected however that this position is governed by the controls established by corporate policy with regards to the processing of financial items related to company projects. Projects with an Assistant Project Accountant will also have a Project Accountant Level or Senior Project Accountant assigned for oversight.

RESPONSIBILITIES:

Monthly Requisitioning – accurately process a Monthly Requisition and compile the following documentation (depending on the type of contract) for the Monthly Requisition in order to be reviewed and compiled by the Project Accountant, Senior Project Accountant or Director:

• Site Documentation
  • Ensure Subcontractor Invoice/Estimate for Payment (EFP) are accurately completed and approved, as required.
  • All general condition invoices must be scanned, approved, coded and sent to Accountant for input into JD Edwards accounts payable on a weekly basis.
  • All the above documentation must be compiled and entered into JD Edwards by a set cutoff date each month for timely submission to client for reimbursement.
• • Input all executed Subcontracts/Change Orders into the PMIS Application and JD Edwards procurement module.
  • Engineer will verify accuracy of the data on the Subcontractors Estimate For Payment (EFP) against the Subcontract Status Report and ACR and submit to Project Management for approval.
  • Input subcontractor’s EFP’s into JD Edwards Procurement module.
  • Input any lagging general condition invoices that did not get sent to the main office. This should be a minor amount if the weekly submission schedule is adhered to.
  • Run JD Edwards Contract Billing process to generate client billings. Apply proper procedure depending on type of contract (Cost Plus, GMP, T&M, Lump Sum, Agency,etc).
  • Make copies of missing backup documentation for client bill (timesheets, EFP’s, invoices, etc).Cost Accounting Responsibility

Monthly Cost Reports

• Job Cost Reports
  • Run job cost for general conditions and submit to Project Management, excluding payroll, on the 15th and 30th of each month.
  • Run job cost for labor at the billed rate and submit to Project Management after each payroll has run.
• Anticipated Cost Report (ACR)
  • Accountant will enter all budgets per executed contract and budget revisions per executed owner Change Order’s into the Project Management Information System (PMIS).
  • Accountant will update all actual General Conditions (GC) costs after the requisition has been posted for the month in the PMIS.
  • Input updated GC forecasts in PMIS upon receiving from Project Management.

Commitment Maintenance

• Scan/file original Subcontract and Change Orders in preparation for Project Accountant or Sr. Project Accountant to review and upload in JDE.
• • Request a contract number and vendor setup as required.
  • Secure a current certificate of insurance that meets requirements.
  • Secure P&P Bond, OR owner indemnification, OR subguard as required.Contract processing preparation.

Disbursements

• General Condition’s invoices (approved originals) must be scanned/inputted and delivered to the Project Accounting department per the established cutoff dates and times.
• • Total Executed Contract / Change Orders in JD Edwards must be sufficient to cover the requested payment
  • Partial Waiver/General Release, as required.
  • Valid Certificate of Insurance as shown in the designated Insurance Database.
  • The Estimate for Payment (EFP) must have an original Project Managers signature and either an original invoice from the subcontractor or an original signature on the EFP from the subcontractor.
  • A completed “Special Mailing Instructions” form must accompany invoices requiring special delivery of payment.
  • We must have been paid by the client or Project Management approval must accompany requests for advance payments, if within issued approval authority guidelines.Subcontractor invoices must be delivered to Project Accounting per the established cutoff dates and times established by the Project Accounting department. The following documentation must be in place to disburse funds:

Miscellaneous

• Provide all supplemental reports/documentation as may be required.

Skanska is an Equal Opportunity Employer and is committed to providing employees with a work environment free of discrimination, harassment or retaliation. All aspects of employment including the decision to hire, promote, discipline, or discharge is based on job requirement, individual qualifications, merit, and business needs. Skanska does not discriminate on the basis of race, color, religion, creed, national origin, ancestry, sex (including pregnancy), age, disability (includes physical or mental), citizenship status, sexual orientation, gender identity and/or expression, marital status, civil union or domestic partnership status, military or veteran status, family medical history or genetic information, family or parental status, or any other protected characteristics under federal, state, or local law.

Skanska uses knowledge & foresight to shape the way people live, work, and connect. More than 135 years in the making, we’re one of the world’s largest development and construction companies. We operate in select markets throughout the Nordics, Europe and the United States. Skanska in the U.S. is headquartered in New York City with 30 offices around the country. In 2021, construction in the U.S. generated $6.4 billion in revenue, and as a developer in the U.S., Skanska has invested a total of $3 billion in commercial and multi-family projects. Together with our customers and the collective expertise of our 7,300+ teammates in the U.S. and 30,000+ globally, we create innovative and sustainable solutions that support healthy living beyond our lifetime

Search Firm and Employment Agency Disclaimer

Skanska USA Human Resources (“Skanska HR”) provides HR services to the Skanska business units within the U.S.A. including Skanska USA Civil Inc., Skanska USA Building Inc., Skanska USA Commercial Development Inc. and Skanska Infrastructure Development Inc. (collectively “Skanska USA”). As such, Skanska HR is the sole authorized representative of Skanska USA to execute any agreements with search firms, employment agencies or any employment vendor (“Vendor”). As a condition precedent to any entitlement for payment, a Vendor shall have both (1) Skanska USA Placement Agreement, and (2) an Engagement Job Order executed by an authorized Skanska HR representative. Absent the properly executed documents, Skanska HR shall have no obligation to make payment to the Vendor. Verbal or written communications from any employee of Skanska USA business units shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be considered property of Skanska HR.